Settings - Aphasia Therapy Generator

Data Storage Statistics

Custom Prompts

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Storage Used

0 KB

Storage Status

Storage Type: Browser localStorage

Storage Available: Checking...

Private Mode: Checking...

Last Save: Checking...

Last Export: Never

Data Persists: Checking...

💡 About localStorage: Your data is stored in your browser and persists between sessions. It will remain until you clear your browser data or uninstall your browser.

⚠️ Important: Data is device-specific. To access your data on another device, export and import your data files.

Data Management

📁 Data Management Best Practices

⚠️ Critical: Your Data is Your Responsibility

Browser localStorage can be lost if you clear browser data, uninstall your browser, or use a different device. Regular backups are essential.

Backup Strategy

                    📅 Recommended Backup Schedule:
                    Daily/After Each Session: Export materials you generated today (from Library page)
Weekly: Export all patient profiles (from Patients page)
Monthly: Export full backup (from Settings page)
Before Major Changes: Export before clearing data, changing browsers, or updating your computer

                

File Naming & Organization

✅ Good File Naming Examples:

                        Full Backups:

                        📁 Aphasia-Backups/

                          └─ aphasia-backup-2025-10-05-22-09-42.json

                          └─ aphasia-backup-2025-10-01-14-30-00.json

                          └─ aphasia-backup-2025-09-24-16-45-12.json

                        Patient Exports:

                        📁 Aphasia-Patients/

                          └─ aphasia-patients-2025-10-05-15-profiles.json

                          └─ aphasia-patients-2025-09-28-12-profiles.json

                        Materials by Week:

                        📁 Aphasia-Materials/

                          📁 2025-Week-40/

                            └─ simple-reading-passage-2025-10-05-14-30-45.txt

                            └─ naming-exercise-2025-10-05-15-12-30.txt

                          📁 2025-Week-39/

                            └─ conversation-prompts-2025-09-28-10-00-00.txt

Storage Location Best Practices

✅ RECOMMENDED:

Encrypted USB drive - Keep a dedicated, encrypted USB drive for backups
Secure network drive - Organization's HIPAA/PIPEDA-compliant network storage
Password-protected computer folder - Encrypted folder on your work computer
Institutional backup system - Your organization's approved backup solution

❌ AVOID:

Consumer cloud storage - Dropbox, Google Drive, iCloud (not HIPAA/PIPEDA compliant without BAA)
Email - Don't email backups to yourself (unencrypted, insecure)
Shared drives - Don't store on network drives accessible to non-authorized staff
Personal devices - Don't store work data on personal computers or phones
Unencrypted USB drives - Can be lost or stolen

File Security Checklist

                    🔒 Before Storing Backups:
                    ☐ Verify files are stored on encrypted storage
☐ Ensure only authorized personnel have access
☐ Use strong passwords/encryption for backup files
☐ Follow your organization's data retention policies
☐ Label external drives clearly (but don't write PHI on labels)
☐ Store backup drives in locked, secure locations
☐ Keep multiple backup copies (3-2-1 rule: 3 copies, 2 different media, 1 offsite)

                

Recovery Scenarios

🔄 Scenario: Switching Computers

On old computer: Export All Data (Settings page)
Save to encrypted USB drive
On new computer: Open the aphasia therapy site
Settings page → Import Data → Select your backup file
Verify data imported successfully

⚠️ Scenario: Accidentally Cleared Browser Data

Locate your most recent backup file
Open the aphasia therapy site
Settings page → Import Data
Select your backup file
Note: You may lose data created since last backup

💾 Scenario: Recovering Individual Materials

Locate the .txt file you saved
Open with any text editor (Notepad, TextEdit, etc.)
Copy and paste content into your document
Or print directly from text editor

File Retention Guidelines

📋 How Long to Keep Files:

Patient profiles: As long as you're treating the patient, plus your organization's retention period
Generated materials: Follow same retention rules as other therapy materials
Full backups: Keep most recent 3-6 months, then archive older backups
Consult your organization: Follow your workplace's specific data retention policies

🗑️ Secure Deletion When Disposing Files:

When you no longer need backup files:

Don't just delete files - use secure deletion tools
For USB drives: Use secure erase utilities or physically destroy
Empty recycling bin/trash after deletion
Follow your organization's secure disposal procedures
Document deletion according to your retention schedule

⚙️ Settings